To log in, an account and a password is required for each user. An account allows individual settings to be made for each user. Personal accounts should not be shared. Please log out at the end of each session.

A user can adjust the following user settings:

• the language of the user interface (English, German)
• Colors for shows, schedules, conflicts and more.
• Default time range displayed in the calendar
• change the password

All series, data, permissions and settings are displayed according to the selected project and studio. A project consists of one or more studios. Project and Studio can be selected in the upper right corner of each page. A user can perform different actions depending on the permissions he has for the selected project and studio.

A user can be assigned different roles for a selected project and studio (for example guest, editor, program planner, studio manager). A role is a set of selected permissions. It is possible to define new roles and assign them to selected users.

Each user should only be given the permissions that he or she really needs. This makes the system easier to use, because a user sees only the actions assigned to the role. It can prevent failures, e.g. deleting a broadcast to which the user is not assigned.

By assigning roles to users, the workflow can be performed by several users with different roles. For example, you can schedule the show while editors can enter the content for their shows.

A user's permissions can be set individually for each project and studio.

In the User menu you can edit the user accounts. User accounts can be locked or deleted, you can edit the e-mail address and assign roles to the user account.

The Time Spans menu allows you to assign time spans for each Studio in the project. You can create shows only within the broadcast date ranges of the selected studio. This prevents creating shows outside the defined time slots.

The timeslot definition consists of

• Start date and time of the first time window,
• End date and time of the first time window,
• The interval of the time window (daily, weekly and more)
• the end date of the last time window
• the studio that broadcasts on the selected air slot.

You can define several time slots for each studio

The calendar shows all shows and schedules of the series that are assigned to the selected project and the selected studios.

You can select the displayed time range in the upper left corner.

Time windows of the studio are shown dashed.

There are icons showing the status of each show (live, pre-produced, archived, …).

Using the search field you can find a list of broadcasts and schedules that contain the search value.

There are filters to mark conflicts and statuses with different colors.

Possible conflicts:

• several broadcasts at the same time
• multiple schedules at the same time
• a program at the same time as the program of another series.
• a program is not assigned to a schedule or series.

The series menu gives an overview of all series of the selected project and studio. Series that have not been broadcasted in the past weeks can be displayed by clicking the „Old series“ button.

The series consist of

• a template for the creation of new episodes
• the serial schedule
• the editors of the series

All editors of a series can edit the shows of a series.

Program planning data allows the planning of shows without having to create individual shows for a series separately. Schedule data can be created, moved or deleted in a single step.

Schedule dates can be single dates or recurring dates. Both must be within the time windows of the project and the studio.

The schedule dates are displayed in the calendar. You can only create a program from an existing schedule date. This should be done when the program date has been confirmed to avoid unnecessary editing of the date.

If a program entry has been created, it exists independently from the schedule date. A change of the schedule date after creating a send entry from the broadcast will not be changed.

In the menu „Series“ the dates for the selected series can be edited.

Create schedule data:

• in the menu „Calendar“ click on a free date of one of the displayed time windows. (Studio time windows have to be defined before).
• at „Series / Schedule“ you can edit the schedule

Delete schedule data:

• for Calendar right mouse button on a schedule date.
• right-click on a schedule date in Calendar and then click the Remove Schedule button.
• For Series / Schedule, you can edit the schedule.

Beginning: Date and time of the individual schedule

Duration : in minutes

Start : the date and time of the start of the first transmission

Duration : in minutes

End: Date of the last episode

Interval: Interval of the repetition (daily, weekly, …)

Start : the date and time of the start of the first transmission

Duration : in minutes

End: Date of the last episode

week of the month : from the first to the fifth week of the month

Weekday: the day of the week

every n-th time: If you do not want to use every date of the recurring schedule, you can use the 5th Monday of a month, every other time.

If there are several recurring schedules, you can use exceptions to define single or recurring dates on which a broadcast should not take place.

Exception schedule dates are

• not shown in the calendar
• in the list of scheduled events of a series is crossed out.

Exceptions for single events : the planned date will be deleted.

Exceptions for recurring program dates: A single exception is created for the date when the program does not take place.

Additionally, it is possible to create recurring exceptions. Example 1: one schedule every two weeks and one exception schedule every three weeks Example 2: a daily plan for the whole year and an exception plan from the first to the last May.

Click the „Add Series“ button on the „Series“ menu.

Select the series to be edited in the „Series“ menu

When editing a send event, click Edit Series.

To create a send event, a schedule for the series must first be created. Select a free time slot in the calendar and create a schedule. Select the date of the schedule in the calendar to create a new broadcast.

When you create a B show, the series template is copied to the show. Once the broadcast is created, the entry can be edited by the editors of the broadcast.

The episode number is automatically incremented if „Count episodes“ is selected in the series template. A broadcast event is marked as a recurring event if the title of the broadcast matches the title of an existing broadcast.

Once a show is created, it can be edited by selecting it under Calendar or in the list of shows under Series.

There are fields for the title, the excerpt, the current topic, a textual description and an image.

There are separate fields for title and excerpt, which can be edited by editors, if the editors do not have the Permission to edit title and excerpt yourself. For general editing, each field can be selected for each role of the permission sets.

The current status of a event can be set to share it with other users. The status can be filtered under Calendar.

The following status fields are available:

• Life: This is a live show (no pre-production)
• published: The broadcast will be planned and published in the public broadcasting schedule
• Playout: The pre-production was planned in the playout system
• repeat: The program is a repeat of an existing program
• archived: the broadcast sound was archived

• Edit series: Change template, schedule and publisher of the series
• Show events: show all sent events of the same series
• Move to another series: the program is moved to another series.
• download record: creates a temporary link to download the record.
• copy existing event: the description is copied from an existing event to the current event.
• Reminder: a mail to remind the editors is opened in an external mail program.
• Modifications: shows the list of modifications to the selected event
• delete: deletes the event and its description
• Show event: show the event in the public program

• The send event must be assigned to a series.
• The broadcast time must be within the time windows of the selected project and studio.
• The user must be a member of the editorial staff of the series.
• The user must have permission to „edit series to which he/she is assigned“.

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